M1 J14 Academy – Privacy Notice (Jan 2025)

At M1 J14 Academy (Unit 70/71, I Centre, Howard Way, Milton Keynes, MK16 9PY), we are committed to ensuring that all the personal information we collect about you is safe and secure.

Whether we collect it through our website at www.m1j14.com or when you complete a membership form, we treat your privacy seriously.

This Privacy Policy sets out our commitment to you in compliance with the UK General Data Protection Regulation (GDPR) and explains how we collect, store, and use your personal information.

Our team has overall responsibility for data protection compliance. If you have any questions about this policy or how we handle your personal data, please contact us using the details at the end of this notice.

Types of Information We Collect and Why

We collect the following information for specific purposes, under lawful bases:

1. Name, address, phone numbers, and email address

Purpose: Membership management, communications (including newsletters), and service updates
Legal basis: Contractual necessity and legitimate interests

2. Age and date of birth

Purpose: Assign appropriate class schedules (especially for kids and teens), ensure exercises are age-appropriate, and manage safety
Legal basis: Legitimate interests

3. Emergency contact details

Purpose: Health and safety – to protect vital interests in case of emergency
Legal basis: Vital interests

4. Gender

Purpose: To ensure appropriate facilities are available (e.g., changing areas)
Legal basis: Legitimate interests

5. Photos and videos

Purpose: Sometimes taken and used for marketing on our website, social media, newsletters, and press releases

6. Bank details

Purpose: Processing payments for classes and memberships
Legal basis: Contractual necessity

We seek consent via the membership application and renewal forms. Consent can be withdrawn at any time by contacting us in writing or via email.

How We Use Your Personal Information

We use your personal data to:

Manage your membership
Deliver classes and services
Communicate updates, schedules, and relevant Academy news

Who We Share Your Personal Information With

We never sell, trade, rent, or share your personal information outside the scope of delivering our services.

We may share necessary data with trusted service providers, such as:

TeamUp (our booking platform), to allow you to schedule classes and manage your membership

These providers are only given access to information required to perform their service and are bound by confidentiality and data protection obligations.

Third-Party Communication & Data Sharing

M1 J14 Academy does not authorise the sharing of personal member information, images, or data through unofficial third-party communication channels such as WhatsApp, Facebook Messenger, or similar platforms.

Any data provided to the Academy (including names, contact information, photos, or health-related details) is protected under GDPR and used solely for official business purposes.

Members are advised not to share this information outside the Academy’s official systems and channels.

The Academy is not responsible for data shared between members outside of our platforms. However, if we become aware of potential misuse of personal data or conduct that breaches our code of conduct, we may take appropriate internal action.

Storing Your Personal Information

We retain your personal information while your membership is active. If you cancel your membership, please let us know if you’d like us to delete your records.

Security Measures Include:

Secure password-protected systems
Regular password updates
Locked storage for paper records
Limited access to authorised personnel only

Please note: While we take all appropriate steps to protect your data, no system is 100% secure.

Your Rights

Under GDPR, you have the right to:

Request a copy of the personal information we hold
Ask us to correct or delete your information
Withdraw consent at any time
Object to certain uses of your data
Request data portability in applicable scenarios

To exercise your rights or raise any concerns, please email:
📧 academyinfo247@aol.com

Contact Us

For any questions or concerns about your personal data, contact us at:
📧 academyinfo247@aol.com
🏢 M1 J14 Academy
Unit 70/71, I Centre, Howard Way, Milton Keynes, MK16 9PY
📞 07743 720034

While this Privacy Policy outlines your rights and our responsibilities, data protection can be complex. For more information about your rights under UK law, please visit the Information Commissioner’s Office.