Terms & Conditions

M1 J14 Academy – Membership Terms and Conditions

The following information has been produced to ensure that all members are assured of a comfortable and enjoyable experience on each and every one of their visits. Although the items in this list are detailed in their nature, it is anticipated that for the majority of members there will be little or no need ever to refer to them. They do however allow the staff of M1 J14 Academy to provide a service that we believe is second to none.

1. Release of Liability

1.1. Client’s acknowledgement and assumption of risk and full release from liability of M1 J14 Academy: client acknowledges that the training/nutritional service programs purchased hereunder include participation in strenuous physical activities, including, but not limited to, running, weight training, strongman, gymnastic movements, various aerobic conditioning, and various nutritional programs offered by M1 J14 Academy (the “physical activities”).

1.2. Client acknowledges these physical activities involve the inherent risk of physical injuries or other damages, including, but not limited to, heart attacks, muscle strains, pulls or tears, broken bones, shin splints, heat exhaustion, knee/lower back/foot injuries, and any other illness, soreness, rhabdomyolysis, or injury, however caused, occurring during or after participation.

1.3. Client further acknowledges that such risks include, but are not limited to, injuries caused by the negligence of an instructor or other person, defective or improperly used equipment, over-exertion, slip and fall, or an unknown health problem.

1.4. Client agrees to assume all risk and responsibility arising from participation in the physical activities. Client affirms that they are in good physical condition and do not suffer from any disability that would prevent or limit participation.

1.5. Client acknowledges participation will be physically and mentally challenging and agrees to seek competent medical advice regarding any concerns about their ability to take part in M1 J14 Academy’s physical activities.

1.6. By reading this agreement, the client affirms they are capable of participating in the physical activities and assumes all risk and responsibility for exceeding their physical limits.

1.7. Client, on behalf of themselves, their heirs, assigns and next of kin, waives any claims against and releases M1 J14 Academy (and its owners, employees, or agents, including independent contractors) from all liability or damages arising from participation in Academy activities.

1.8. Members are advised not to undertake strenuous physical activities for which they may be medically unfit. A medical check-up is advised for those with health concerns. All use of equipment and facilities is at the member’s own risk. A health check and supervised induction session are mandatory before use.

1.9. Appropriate clothing must be worn at all times. Access and class bookings are managed via personal login on GoTeamUp.

1.10. Members perspiring excessively are expected to take steps to prevent this from affecting others and must wipe down equipment after use.

2. Academy Membership Agreement Services

2.1. The service provided is for teaching and coaching to develop fitness and understanding.

2.2. The agreement is for coaching services over a specified period during which the member may participate in activities in accordance with their membership package.

2.3. This can include a set number of classes, seminars, or coaching sessions.

3. Client’s Right to Cancel

3.1. The client may terminate their membership anytime, but no less than 3 days before the renewal on the 1st of the month to prevent payment.

3.1.2. In the event of death or disability, the client or their estate will be relieved from payment obligations beyond services already rendered. A doctor’s note is required for disability.

5. Client’s Default

5.1. A client is in default if they fail to comply with the agreement, including failure to make timely payments. M1 J14 Academy reserves all rights including termination and seeking damages.

5.2. A delay in enforcing rights does not mean a waiver of those rights. Acceptance of late or partial payments does not waive the right to full and timely payments.

5.3. Successors and Assigns
The agreement is binding on the client and their heirs, representatives, and lawful successors.

6. Enforceability

6.1. If any part of this agreement is declared void or unenforceable, the rest remains in effect. The client waives any statute or right that invalidates this.

7. Legal Fees

7.1. The prevailing party in litigation related to this agreement will be entitled to recover legal fees, court costs, and other expenses.

8. Membership Fees

8.1. Fees are set by M1 J14 Academy and may change at any time.

8.2. On payment, members may use facilities based on their membership type.

8.3. The first payment is due upon signing. Subsequent payments are due on the 1st of each month or the next working day.

8.5. The Academy reserves the right to reject any application or deny admission.

8.6. Fees are based on membership type.

9. Standing Orders & Auto Debit

9.1. These are binding contracts and continue until M1 J14 Academy is notified otherwise.

10. Use of Facilities

10.1. Facilities may be withdrawn temporarily for maintenance or unforeseen reasons, with notice provided when possible.

13. Social Activities

13.1. The Academy may set aside space for exhibitions or social activities at any time.

14. Fire Emergency Plan

14.1. In case of fire, exit the building calmly and meet in the car park in front of Cairngorm Brewery.

14.2. Emergency lighting is provided.

14.3. Do not attempt to fight fires; leave and call emergency services. Fire extinguishers are available.

15. Medical Emergency Plan

15.1. The on-duty first aider will provide support and call for help.

15.2. Qualified members are encouraged to assist and call for an ambulance.

16. Lost Property

16.1. Items found should be given to staff. They’ll be kept for one month before being donated to charity.

17. Liability and Loss

17.1. Liability is limited to cases of proven negligence. The Academy does not accept liability for lost money or valuables.

17.2. Storage of personal items is at your own risk.

17.3. The Academy is not liable for accidents unless due to negligence.

17.4. All accidents must be reported immediately.

17.5. M1 J14 Academy and its staff are not liable for any injury, loss, or death unless due to negligence.

18. Termination of Membership

18.1. Month-to-month members may cancel at any time. No refunds for unused classes.

18.2. M1 J14 Academy may expel or suspend members for disrespectful behaviour or breach of rules.

19. Suspension of Membership

19.1. Medical suspensions over 1 month require written proof and apply from date of receipt. A doctor’s note is needed to return.

19.2. Non-medical suspensions are allowed for 1 month. On return, current membership rates apply.

20. General

20.1. Members must follow all Academy rules and instructions.

20.2. Disputes over rule interpretation will be resolved by the manager.

20.3. Rules and pricing may change without notice. Updates will be posted on notice boards, private Facebook group, and newsletters.

20.4. Unofficial Communication Groups
M1 J14 Academy does not manage, monitor, or endorse any unofficial communication channels created by members, including but not limited to WhatsApp, Facebook, or other social media or messaging groups. Members are reminded that any such groups are not affiliated with the Academy, and as such, are not covered under our safeguarding, insurance, or conduct policies. We expect that all members uphold the same values of respect, inclusivity, and professionalism in any external communications, and any concerns about coaching,
programming, or member behaviour should be directed to Academy staff via official channels.

21. Data Protection Act

21.1. M1 J14 Academy complies with the Data Protection Act 1998 and GDPR. Information may be used to notify you of activities.
21.2. We take privacy seriously and follow GDPR standards.

22. Governing Law and Jurisdiction

22.1. This agreement is governed by English Law. Disputes will be resolved in English Courts.

23. Terms and Conditions of Sale – Pricing

23.1. We may change the advertised price of a product at any time. The price you pay will be the price in force at the time of your order.
23.2. The price on your order will be validated by us as part of our acceptance process. We do our best to ensure all displayed prices are accurate. In case of a pricing error, we will inform you of the correct price before taking payment, and you may choose to proceed or cancel.
23.3. All products and services are subject to availability and may be withdrawn without notice.

24. Payment

24.1. Full payment is taken when the order is placed. Orders must be paid in full before they are fulfilled.

28. Website Legal Notice

Visitors to our website are required to accept the following terms in return for access to information about M1 J14 Academy, our services, and our business operations.

Conditions of Website Use

28.1. We use reasonable efforts to include accurate and up-to-date information on our web pages. Information is for guidance only and may be subject to change without notice.
28.2. We are not liable for direct or indirect losses arising from the use or inability to use these pages, or from any errors, misrepresentations, or omissions.
28.3. Downloading materials from our site is done at your own risk. You are responsible for any resulting damage to your systems or data loss.
28.4. We do not accept liability for third-party websites linked from our own and do not endorse or approve their content.
28.5. Any disputes related to the website will be resolved under the jurisdiction of the English courts.
28.6. All website content is the copyright of M1 J14 Academy. You may download or print pages for personal use only. Public reproduction or storage (digital or otherwise) is strictly prohibited.
28.7. All rights to website content are reserved.

29. Privacy Policy

29.1. By using our website, you accept the practices described in this policy. We may change the policy from time to time and encourage you to review it periodically.
29.2. This policy applies only to sites within the M1 J14 Academy portfolio. Third-party sites linked from ours have their own policies, and we are not responsible for how they manage your data.

30. Collection of Information

30.1. We collect personally identifiable information such as names, email addresses, and postal addresses when voluntarily submitted. This information is only used to fulfil your request unless you grant permission for further use (e.g. newsletters).

31. Cookie/Tracking Technology

31.1. Our website may use cookies and tracking tools depending on the features used. These help us track visitor behaviour, browser types, and customise the experience. Personal data is not collected unless previously provided by the user.

32. Distribution of Information

32.1. We may share information with government agencies or fraud prevention partners when:

• Permitted or required by law,

• Preventing actual or potential fraud, or

• Investigating fraud that has already occurred.

Your data will not be shared with third parties for marketing purposes.

33. CCTV Policy

At M1 J14 Academy, CCTV helps maintain a safe and secure environment for staff, members, visitors, contractors, and service providers. Recorded images are classified as personal data under the law and will be handled in accordance with GDPR.

1. Definitions

• CCTV: Any system capturing images of identifiable individuals.

• CCTV Data: Video or image data captured by the system.

• Data Subject: Individuals whose images are recorded.

• Data Controller: M1 J14 Academy, who decides how data is processed.

• CCTV Users: Staff who operate or manage CCTV systems.

• Service Providers: External companies processing CCTV Data on our behalf.

• Processing: Any action performed on CCTV Data including storage, review, sharing, or deletion.

• Site: Unit 70/71 I Centre, Howard Way, Milton Keynes, MK16 9PY.

2. About This Policy

2.1. CCTV operates 24/7 at our facility.
2.2. Recorded images are considered personal data and will be processed accordingly.
2.3. This policy applies to all staff, guests, customers, contractors, and members of the public on site.

3. Staff Responsible

3.1. Ebe Ghansah holds overall responsibility and manages day-to-day operations.

4. Why We Use CCTV

4.1. CCTV is used to:

• Prevent/detect crime or vandalism,

• Protect personal safety and assets,

• Support health and safety oversight,

• Aid in investigations or legal processes,

• Monitor pool and Academy floor areas.

5. Monitoring

5.1. CCTV is placed to minimise irrelevant image capture.
5.2. No audio is recorded.
5.3. Feeds are monitored only as necessary.
5.4. Staff are trained in legal CCTV handling.

6. How We Operate CCTV

6.1. Signage is used to inform individuals that CCTV is in operation.
6.2. Only authorised personnel and service providers may access live or recorded footage.

7. Use of Data

7.1. CCTV data is stored securely and may be encrypted.
7.2. Data is only used for purposes stated in Section 4.
7.3. Third parties must follow contractual safeguards when processing our CCTV Data.

8. Data Retention and Erasure

8.1. Data is stored off-site on Google Servers and retained only as long as necessary (typically no longer than 30 days).
8.2. At the end of its life, all data will be securely deleted or destroyed.

9. Ongoing Review

9.1. CCTV usage is regularly reviewed for compliance.
9.2. Internal audits ensure this policy is followed.

10. Rights of Data Subjects

10.1. Individuals have the right to:

• Access their data,

• Request corrections,

• Request deletion,

• Restrict data processing,

• Lodge a complaint with the Information Commissioner’s Office.

11. Service Providers

11.1. Service providers working with our CCTV systems act on our instructions and must protect all data under contract.

12. Disclosure to Third Parties

12.1. CCTV footage will only be shared with external parties with express permission from the Academy Owner or under legal requirement.
12.2. Law enforcement may access footage when relevant to investigations or legal proceedings.